AI Integration · Colorado Springs
Practical AI, without the hype.
Workflow automation, custom assistants and document processing — scoped, built and supported by the same team that keeps your network running.
What AI integration covers
Automation wired into how you already work.
Not a chatbot bolted onto your website, and not a platform you have to learn to maintain. A specific, testable outcome connected to the systems you already run.
Custom assistants
Scheduling, intake, and the questions your team answers twenty times a week. The estimator on this site is one of ours.
Workflow automation
Connecting the tools you already use so information stops being retyped by hand between them.
Document processing
Structured data pulled out of invoices, forms and reports automatically, with exceptions routed to a person.
Support tooling
AI-assisted triage that still hands off to a human at the point where it should.
Integration, not replacement
Email, CRM, phone and line-of-business software. No rip-and-replace.
Guardrails from day one
Access controls and data handling designed in, not bolted on after. Cloud security →
We use what we sell
The instant estimator on this website is our own build: it reads a plain-language description of a project, scopes it against our published rates, and emails a costed range in about a minute. Most of this work is the same pattern with different inputs — and you still make every decision; only the retyping goes away.
How a build runs
- Scope one outcomeA single process with a measurable before and after, and written criteria for what “working” means.
- Build and test against your systemsUsing the accounts and software you already have, adjusted during a pilot before you depend on it.
- We support itIt is ours to keep running. You do not inherit a maintenance job.
What it costs
Most builds are quoted as a project rather than by the hour, and the scope sets the band: a single workflow is a flat fee from $1,500; a department build — several workflows wired into your Microsoft 365 or ERP, with testing and training — runs $15,000 to $60,000; redesigning how the whole company works starts at $75,000 and begins with a paid discovery from $7,500. Model and API usage is an ongoing monthly cost, billed separately.
Scoped and quoted in writing before anything is built, with a cap agreed up front. Total Care clients get a workflow automation build each quarter as part of the plan. See full pricing →
We have no technical staff. Is this still realistic?
Yes — the point is that you do not maintain it. We scope, build and support the automation; your team just uses it.
Is our data safe if it is going through an AI system?
Access controls and data handling are part of the build, not an afterthought. We walk you through exactly what touches your data, where it goes and what is retained, before anything is connected.
Does this work with our existing software?
That is the usual case — email, Microsoft 365, CRM, phone systems and line-of-business applications. If something genuinely cannot be integrated, you will hear that at scoping, not halfway through.
Where we work
On site across the Front Range, and remote anywhere it makes more sense than a drive.
Colorado Springs
El Paso County
Teller County
Including Florissant, Woodland Park, Monument and Divide. If you are just outside this and the job is the right size, ask anyway — we will tell you honestly whether we are the right people for it.
Tell us what you are trying to automate
Describe the process that eats hours every week. We will tell you honestly whether it is worth automating, and what it would cost.
Thanks — that is on its way.
Your preliminary estimate is being prepared and will arrive by email within a few minutes. If anything is urgent, call 719-451-1218 and you will reach us straight away.