Property management & real estate · Colorado Springs
IT for property managers and real estate offices.
Tenants call at night, owners expect their payouts on time, and closings move real money by email. We answer the phone, lock down email and accounts, and protect tenant and client records, at prices published on our site.
What property and real estate offices need from IT
Calls, money and personal data, all day.
Property managers and brokerages hold more sensitive personal information than most offices their size: applications, bank details, leases and closing documents.
After-hours calls answered
A leak at 2 a.m. still needs someone to know about it. An AI receptionist answers in your company’s name around the clock, and anything urgent is flagged at the top of the email we send you.
Wire and payout fraud
Fake “new wiring instructions” emails are among the costliest scams the FBI tracks. Email that cannot be forged in your name, plus a callback rule for any payment change, closes the usual opening.
Tenant and applicant data
Applications carry Social Security numbers, pay stubs and bank details. Access by role, multi-factor sign-in and a clear retention rule keep that data where it belongs.
Several offices, one setup
Leasing offices, a main office and agents working from home, on the same accounts and the same security baseline.
Smart locks, cameras and building systems
Door controllers, cameras and thermostats on their own network segment, so a cheap device cannot reach the office computers.
Staff and agents who move on
Accounts removed the day someone leaves, and shared portal logins moved into a password vault your company owns.
What we found when we checked property management and real estate businesses email in El Paso and Teller County
In September 2026 we read the public email records of 821 local business domains that receive mail. These are the numbers for property management and real estate businesses. No business is named, here or anywhere.
Property management and real estate domains could be impersonated by email (93%)
had no DMARC record at all, so nothing tells receiving servers to reject forged mail
were fully protected: SPF, DKIM and DMARC at enforcement
Start with the free email security check
Tenants, owners and buyers act on email that carries your name, including payment instructions. Of the local property management and real estate domains we checked, none was fully protected. The check reads your domain’s public records and emails a plain-English report to an address at that domain, so it reaches the business that owns it and nobody else. Nothing is installed and nobody signs in to anything.
If it finds problems, we fix them for a fixed $495 per domain, done within a week of your go-ahead, with a before-and-after report. Run the check → · Read the full local report →
Which plan fits a property management or real estate office
Property managers usually start with the phone; brokerages and larger management companies need the security work too. Published prices, a $299 one-time setup on the monthly plans, and engineer time only with your OK. Compare all plans →
For after-hours tenant calls: answered in your name, urgent ones flagged. 250 minutes a month, then $0.35 a minute.
- Your calls answered 24/7 in your business’s name
- 250 minutes a month included, then $0.35 a minute
- Every call summarized and emailed to you: who called, what they need, how urgent
- Texts to your number read and summarized the same way
For an office with staff and agents: phones, email security, accounts and monitoring. Example: 10 people = $599 a month.
- Everything in Front Desk, with 600 minutes and appointment booking
- Email security set up and kept at enforcement: SPF, DKIM and DMARC
- Microsoft 365 or Google Workspace security baseline: multi-factor sign-in, admin accounts locked down
- Domain, certificate and email records monitored daily, with a monthly report card
- Shared password vault and unlimited AI help desk
- Engineer time at $175/hr, only with your OK
For a project: a new leasing office, a camera network, an email security fix after a scare.
- No monthly plan needed
- Remote work in 30-minute increments; on-site visits have a two-hour minimum
- After hours: $225/hr
- Projects scoped and approved in writing before work starts
Projects we take on for property and real estate offices
Scoped and approved in writing before work starts, at $175/hr during business hours ($225/hr after hours). Remote work is billed in 30-minute increments; on-site visits have a two-hour minimum.
- Email security moved to enforcement, plus a written callback procedure for payment changes
- Microsoft 365 or Google Workspace security baseline across every office
- Office and leasing-center networks and business WiFi
- Cameras, door controllers and building devices on their own network segment
- Business phone systems and moving your existing numbers
- Backup of leases, applications and accounting files, with a tested restore
An honest note on scope
We do not sell or replace property management or transaction software. We secure the accounts, email, devices and networks around it, and we tell you plainly when a problem belongs to the software vendor. For legal questions about tenant data, pair our work with your attorney.
Can the receptionist dispatch maintenance?
It answers, takes the details and flags anything urgent at the top of the email we send you; your team decides who goes. Callers can always leave a message for a person.
Does Colorado law require us to protect tenant data?
Yes. Colorado requires businesses that keep personal identifying information about Colorado residents to protect it with reasonable security, to have a written policy for disposing of it (C.R.S. 6-1-713 and 6-1-713.5), and to notify affected residents within 30 days of determining a breach occurred (C.R.S. 6-1-716). Your attorney can say exactly what applies; we handle the technical safeguards.
We already use Microsoft 365. Aren’t we protected?
Not by default. Microsoft 365 makes DKIM and DMARC available, but most businesses never turn them on. In our local research, only 2% of Microsoft 365 domains were fully protected.
Is there a contract?
Front Desk and Secure Office are month to month after setup. Project work is scoped and approved in writing, piece by piece.
Get a number for your office
Tell us about your office and we will come back with a preliminary range and a written scope. Published rates and a written scope before any work starts.
Thanks — that is on its way.
Your preliminary estimate is being prepared and will arrive by email within a few minutes. If it is urgent, call 719-451-1218.